GUIDE

How do I invoice as a sole trader?

Q: How do I invoice as a sole trader?

To invoice as a sole trader, create a document that lists your services, the agreed rates, and your payment instructions. Use TradesTimer to pull accurate billable hours and travel mileage from your automated logs so your invoices are always precise.

By Ryder Wishart — years on the tools, then time tracking in a contractor’s back office · Updated 2026-06-08

Essential Invoice Details

Every invoice must include your business name, contact information, and a unique invoice number. Clearly list the client's details, the date of service, and a specific description of the work performed.

Capturing Billable Extras

If your agreement allows for travel reimbursement or material costs, you must provide evidence. TradesTimer automatically logs your trips and stops, providing the exact mileage and duration needed to justify these extra charges.

Setting Payment Terms

Explicitly state when payment is due, such as 'Net 14' or 'Due on Receipt.' Include your bank transfer details or preferred payment method to reduce friction and ensure you get paid on time.

FAQ

What does 'Net 30' mean on an invoice?

It means the client is expected to settle the full amount within 30 days of the invoice date.

Do I need special software to create invoices?

No, many sole traders use simple templates or spreadsheets, as long as they are professional and accurate.

Last updated 2026-06-08.